Hiring The Front Room Gallery Guidelines & Criteria

The Front Room is a community exhibition space situated within The Beaney House of Art and Knowledge. Exhibitors will have exclusive use of The Front Room and facilities to professionally exhibit work. Exhibitors will also benefit from the museum and gallery’s high footfall and its prominent high street location as well as a range of excellent facilities.

  • The Front Room Gallery at The Beaney


Applications to use The Front Room are assessed by the Beaney Programming Group. The group meet approximately every 6 weeks. Each application will be judged on:

  • how well it meets the shared priorities of the Canterbury Museums and Galleries Vision and Strategy
  • how well it fits into the overall exhibitions programme
  • what, if any, influence and inspiration The Beaney’s varied collections have had on the application
  • how well the proposal corresponds with The Beaney’s aims of working with target audiences such as young people and families and facilitating projects that have an integral health and wellbeing element

Please be aware that due to high demand not everyone, unfortunately, will be successful even if they meet all the criteria. Applications are welcome from community groups, cultural organisations, artists and artists’ collectives from within Kent. Have you already exhibited, or do you plan to exhibit, this work elsewhere? If so please provide details when applying.

Commission and Fees

There is a hire fee of £1200 + VAT for an 8 week period, in addition to 3 days for installation and take down of the show. A 20% deposit must be paid at least 2 months in advance of the agreed hire period, when a contract must also be signed, with the remainder being paid at least 1 month in advance of the agreed hire period.
When hiring the Front Room no commission will be charged for selling shows.
Sales will be handled at all times by the exhibitor.

Hanging and Display

Exhibitors are expected to hang their own exhibitions and to discuss and agree hanging methods, required standards and arrangement of works in advance with the Programming Officer. Tools and access equipment must be provided by the exhibitors themselves. Exhibitors are required to make good (i.e. fill and repaint) any fixing holes or similar made in walls, and to leave the space as they would wish to find it.

Work must be displayed securely or the exhibition stewarded during ALL Beaney opening hours, including bank holidays and weekends, whilst the show is running.

Publicity and Presentation

Exhibitors are required to provide a statement (no more than 100 words) suitable for inclusion in a press release, plus a one page current CV. 2 promotional images (jpeg, 300dpi) should be supplied by the exhibitor.

The Beaney will provide design and print for a reasonable amount of text panels, labels and poster (on scheduled receipt of information from the exhibitor).

Any promotional material produced by exhibitors must be submitted in advance to ensure it meets with Beaney branding guidelines.


The Beaney will provide insurance for exhibits through the Council’s insurers from when the work is completely installed at The Beaney until it is taken down. To allow sufficient time for insurance to be arranged, lists of works including insurance values must be supplied to the Programming Officer at least one month, preferably two months, before the exhibition.

Exhibitors are required to have Public Liability insurance of up to £5 million (to cover anyone working on the installation and take down of the exhibition and for the duration of the show). Please contact us for information regarding Public Liability if you need to. Exhibitors will be asked to provide a copy of their PLI in advance of the installation.


Exhibitors are responsible for arranging transport (and insurance whilst the work is in transit) of exhibits to and from The Beaney and the costs incurred thereby. There is a loading bay in Best Lane where vehicles may be parked for delivery and collection by prior arrangement with the Programming Officer if space is available. Stopping for delivery and collection outside the High Street entrance is possible before 10am or after 4pm. Please note there is no storage on site for packaging.

Opening Times

Front Room gallery exhibitions are not open for the full Beaney opening times (which include Visitor Services and the Library, see website for full details) but will remain in situ for the duration of the exhibition dates given. The Beaney does not provide any stewarding for exhibitions.

The gallery opening times are:

Monday: closed
Tuesday – Saturday: 10am – 5pm
Sundays: 11am – 4pm


Previews and similar events for exhibitions in the Front Room are possible to arrange by prior agreement with the Programming Officer. They must take place during normal Beaney opening times (and will still be accessible to museum visitors) and any costs must be met by the exhibitors. Invitations produced by the hirer must be submitted before printing and/or digital distribution to ensure they meet with Beaney branding guidelines.


Where appropriate hirers are expected to play an active part in evaluating the exhibition and/ or any workshops. Canterbury Museums and Galleries utilises the WEMWBS evaluation tool. The Warwick-Edinburgh Mental Well-Being Scale was developed to enable the monitoring of mental wellbeing in the general population and the evaluation of projects, programmes and policies which aim to improve mental wellbeing. This tool will enable us to see if we are achieving key strategic objectives, in particular our objective to promote Health and Well-being for our communities through cultural engagement and partnership working.

The tool is straightforward in design and application and exhibitors will be supported in implementing the process.

Further information can be found by visiting https://warwick.ac.uk/fac/sci/med/research/platform/wemwbs/

Canterbury Museums and Galleries also regularly requires data to be collected and asks participating artists to complete a short questionnaire at the conclusion of the exhibition.

Artefacts in exhibition case The Beaney Museum

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